Check-In and Check-Out Procedure / Attendance Codes
Hillcrest Jr. High School
When a student is absent due to illness, vacation, etc., a parent/guardian must call the attendance office within five (5) school days at 801-264-7408 to excuse the absence. After 5 days, the absence cannot be excused.
Students are expected to come to school on time. If a student arrives on campus after 7:55 a.m., they must check in at the attendance office. Students are expected to have a written legitimate excuse (sleeping in is not a legitimate excuse). Any time a student has a legitimate reason and excuse to leave school, they must check out through the attendance office prior to leaving campus. If a student comes back to school the same day as the check out, the student must check in at the attendance office. Students that leave school without following the check-out procedure will be issued a truancy citation and receive a U in citizenship in that class.
The following are the attendance codes used at HJH:
E: Excused – Sick. Parent/Guardian calls or writes a note to excuse an absence/tardy because a student is sick. Up to seven (7) combined total excusals (E and/or C) will be accepted per class/per term. After seven (7), the absence/tardy will be unexcused and the student will receive a U in citizenship in that class.
C: Check In/Out. Parent/Guardian calls or writes a note and checks a student in/out during a period because they are sick. (Example: if a student checks into school during 3rd period, there will be an E in 1st and 2nd period and a C in 3rd.) Up to seven (7) combined total excusals (E and/or C) will be accepted per class/per term. After seven (7), the check in/out and subsequent periods will be unexcused and the student will receive a U in citizenship in that class.
D: Doctor. Doctors note excusing a student for either being late, absent or when a parent/guardian checks their student out to go to the doctor. There is no limit on the number of doctors notes accepted per class/per term.
V: Vacation. Student is excused for a funeral, vacation, etc. – something other than being sick. Up to five (5) excusal days will be accepted per class/per term. After five (5), the absence will be unexcused and the student will receive a U in citizenship in that that class.
X: Unexcused Absence. Students are allowed up to three (3) combined total unexcused absences per class/per term. After three (3), the student will receive a U in citizenship in that class.
Homework can be requested to be collect on the third day of a consecutive absence by calling the attendance office at 264-7408 before 9 a.m. on the third day of absence.
(If you do not have online access to your students grades, attendance and citizenship, please contact the HJH front office at 801-264-7442 to set one up.)
Murray School District Attendance Policy (PS 401)
Regular attendance at school increases the opportunities for students to benefit from their educational programs. Utah Compulsory Attendance Law directs parents to require their children between the ages of six and eighteen years to attend school. Frequent absences of students from daily classroom experiences disrupt the instructional process.
Special circumstances specified in the law allow the Board to grant parental requests for a child to permanently withdraw from school and therefore not graduate. This request must be made through the school principal and the Director of Student Services.
Legitimate Absences are:
- Personal illness of pupil (Principal may require a note from a doctor).
- Serious illness or death of a member of the family.
- Grave emergencies demanding the help of the pupil at home.
- Unavoidable delays or failure of transportation.
- Other circumstances that in the judgment of the principal constitute a justifiable absence from school and for which arrangements have been made with the principal in advance.
Absences for reasons other than those listed above will be considered as unexcused absences.Verification shall be required of all pupils who are absent from school for any cause within five school days following the absence. Failure to excuse any absence within five school days will result in an unexcused absence and any subsequent consequences. Students involved in the truancy process must include a doctor’s note for all absences.It is the responsibility of students who have an excused absence to make up class work that can be made up (tests, quizzes, papers, daily assignments, etc.) Students should find out what they missed at a time that does not inhibit the teacher from teaching (before school, lunch, after school, during independent work,etc.) Teachers are required to give these students an opportunity to make up class work missed.